Recorded on site. Approved by the boss.

The timesheet app for trades

Installers log start, end and breaks right on the job, typed or as a voice note. The times become a digital timesheet that gets signed on the spot. And nothing reaches the invoice until the boss has approved it.

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Start, end and breaks
Signed on site
Web, iOS & Android

Installer dashboard in QuickQuote Flow with weekly hours and project list

Why digital

From the note in the glovebox to a clean timesheet

In many businesses, working hours only reach paper at the weekend: estimated, illegible or forgotten altogether. The office types them up, chases people for answers and still ends up relying on the crew's memory. When the invoice goes out, the hours nobody wrote down are simply missing.

QuickQuote Flow records the times where they happen: on site, on the project they belong to. Every entry has a start, an end and breaks, sits on a specific job and is visible to the office straight away. And the digital timesheet is not an island tool. It is part of the complete job management software: the same project also drives the installers' jobs, materials and delivery notes.

Start, end and breaks per employee and project
Signatures from installer and customer on the spot
Boss approval before hours reach the invoice

How the hours travel

How the digital timesheet comes together

Four steps, no paper. Every step stays documented on the project, with ownership and timestamp.

Record on site

The installer enters start, end and breaks directly on the job or speaks them as a voice note. The AI assigns the times to the right project.

Submit instead of collect

Finished times are submitted rather than piling up. On the dashboard, the installer sees their weekly and monthly hours at any time.

The boss reviews and approves

Submitted hours land with the boss. They approve or return them with a note. Only approved times move on to invoicing.

Sign and file

The times become the timesheet. Installer and customer sign on site, and the document then stays with the project and can be sent out.

Job execution view in QuickQuote Flow with tiles for hours, photo, material and delivery note

Right on the job

Hours are recorded where the work happens

On site, hours are one tile next to photo, material and delivery note. The installer documents the job in one go, without switching apps and without paperwork after knocking off.

If you would rather not type, just talk: a voice note takes working time, the work done and material in a single sentence. Colleagues' hours can be included too, and the AI assigns them to the right people.

Hours, material and photos on the same job
Voice notes instead of typing, colleagues' hours included
Recorded without signal, synchronised once you're back online

Three views, one status

What each role gets from the digital timesheet

Installer

Sees their weekly and monthly hours at a glance, submits times in minutes and has the signed record on the project.

Boss

Reviews submitted hours in one place, approves or returns them and sees which times are already invoiced and which are still open.

Office

Prepares the invoice with approved times and can have the AI cross-check the invoice against the recorded hours.

Reporting

Weeks, months and projects at a glance

How many hours have I worked for the company this month? The installer answers that with one look at the dashboard: weekly and monthly hours are always up to date, no mental arithmetic needed. And because every entry belongs to a project, hours per site are no longer a research task either.

The boss additionally sees the billing view: which hours have already been invoiced and which are still open. And before an invoice goes out, the AI can compare the invoice against the recorded times and flag missing hours.

25 languages

For teams that speak more than just German

On many sites, crews work with Polish, Romanian, Turkish or Croatian colleagues. That is exactly where time tracking for trades usually breaks down: not on the technology, but on the language.

In QuickQuote Flow, every installer speaks their times and work in their own language. The office receives structured entries in the company language, and the timesheet can be generated in the company language as well. One team, 25 languages, one shared status.

Frequently asked questions

Digital timesheets for trades

Is digital time tracking mandatory for trades in Germany?

Germany's Federal Labour Court ruled in 2022 that employers must systematically record their employees' working hours. The ruling does not prescribe a specific format, but start, end and breaks have to be documented in a traceable way. QuickQuote Flow records exactly these values per employee and project, so the hours no longer live on paper notes or in chat threads.

What does the digital timesheet show?

Project and customer, date, employee, start, end and breaks, plus the documented work. The timesheet is generated straight from the recorded times. Nobody has to type up paper notes in the evening.

Can the installer and the customer sign on site?

Yes. The timesheet is signed directly on the device and then stays with the project. If you want, it is generated in the company language and can be sent to the customer.

How do the hours get onto the invoice?

Submitted hours go to the boss for approval. Only approved times flow into invoice preparation. Before sending, the AI can also check the invoice against the recorded hours, so it stands out when times are missing.

What about colleagues who don't speak German?

Installers can record their times and work as voice notes in their own language, with 25 languages available. The office receives structured entries in the company language, and the timesheet can be generated in the company language too.

Does it work without signal?

Yes. The mobile apps buffer new entries locally and synchronise them as soon as you are back online. Nothing gets lost in the basement or on a bare shell.

Does QuickQuote Flow replace my payroll software?

No. QuickQuote Flow records and checks the times in the day-to-day workflow. Payroll and accounting stay in your existing systems. The approved hours give them a clean basis to work from.

Keep reading

See it first. Then decide.

Try the time tracking right in your browser.

No installation and no account required. Record hours as an installer and approve them as the boss.

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